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AGENDA
COMMACK PUBLIC SCHOOLS - COMMACK, NEW YORK
Board of Education Regular
Meeting and Public Budget Hearing
Thursday, May 9, 2013
Burr Intermediate School
I.
Roll Call
II.
Opening Ceremonies
A.
Performance by Burr Grade 5 Chorus.
B.
The Board of Education will recognize
Commack High School students for their achievement in Athletics.
C.
The Board of Education will recognize
Commack High School students for their achievement in the 2013
Long Island Family and Consumer Sciences.
D.
The Board of Education will recognize
Commack Middle School and Commack High School students for their
various achievements in science.
III.
Approval of Minutes –April 18, April 23 and April
24, 2013 Board of Education Meetings (see attached)
IV. Personnel (see attached)
V. Correspondence
VI. Administrative Report
Budget Public Hearing
For the Purpose of Discussion of the Expenditure of
Funds
and the Budgeting Thereof for the 2013-2014 School Year
VII. Old Business - None
VIII. Bids
The administration recommends that the
Board of Education approve the following BOCES bids as
recommended:
2013-004-0314
Arts & Crafts
2013-001-0319
General Office Supplies
2012-101-0313
Stationary Supplies, Furniture & Equipment
The administration recommends that the
Board of Education approve the following bids as recommended
(see attached):
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BID #
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Name of Bid
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Award Recommendation
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Reason
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13-10
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Roof Repairs
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Long Island Roofing
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low bidder
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13-11
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Cafeteria Equipment Repairs
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FV Sterns & Sons
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low bidder
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13-12
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Exhaust & Duct Cleaning
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Cunningham Duct Cleaning
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low bidder
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13-13
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Electrical Work
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Peter Lombardo Electric
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low bidder
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13-14
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Elevator Service
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Island Elevator
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low bidder
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13-15
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Repair of Custodial Equipment
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Bergo Janitorial
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low bidder
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13-16
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Pumps & Motors Parts/Service
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Smithtown Armature Works
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low bidder
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13-17
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Driver Education In-Car Instruction
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Twin County Driving
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low bidder
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13-18
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Agenda Books
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Premier Agendas, Inc
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low bidder
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13-19
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Printing - School Newspaper, etc.
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Various
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lowest bidders
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13-20
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Printing - Forms
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Various
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lowest bidders
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13-21
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Adult Ed, & Newsletter
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Richner
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low bidder
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Calendar
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Courier
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low bidder
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BOCES:
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2013-004-0314
Arts & Crafts Supplies
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2013-001-0319
General Office Supplies
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2012-101-0313
Stationery Supplies, Furniture & Equipment
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RFPs
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Name of Proposal
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Award Recommendation
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Fiscal Advisory Services
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Munistat
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IX.
New Business
A.
The administration recommends that the
Board of Education approve the following invoices:
1.
Jet Environmental
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#13-100 in the amount of $4,390 -
masonry restoration at Burr, MSIS, CMS and CHS.
2.
Park East Construction Corp.
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#3 in the amount of $7,500 –
construction fee/expense reimbursables in connection with the
Amendment to 2001 Bond – Capital Improvements.
B.
The administration recommends that the
Board of Education approve the following agreements and
authorize the President of the Board to sign same:
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Consultant/Vendor/
Association
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Purpose
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Budget Code
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1.
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Gloria Barragan, GB Language
Consulting
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Provide the District with language
interpreting services for the 2012-2013 school year.
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A2110-410-00
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2.
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Danielle Croce-Roberts, RPA-C
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Provide the District with services
in connection with 2013 summer sports physicals.
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A2815-402-00
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3.
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Jason Caratozzolo
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Provide the District with services
in connection with the 2013 summer sports physicals.
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A2815-402-00
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4.
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Center Moriches UFSD
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Tuition contract for special
education services for the 2013-2014 school year.
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A2250-470-00
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5.
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Locust Valley Central School
District
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Tuition contract for special
education services for the 2012-2013 school year.
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A2250-470-00
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C.
The administration recommends that the
Board of Education approve the 2012-2013 health services
contract with the following school district and authorize the
President of the Board to sign same:
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Hauppauge Union Free School
District
D.
The administration recommends that the
Board of Education acknowledge receipt of the Request for
Revision of Financial Information Form for the following project
and authorize the President of the Board to sign same:
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Mandracchia/Sawmill Intermediate
School
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Facility Code 0036
Project #013
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Interactive Smart Boards
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E.
The administration recommends that the
Board of Education approve the obsolescence of the equipment
listed on the agenda:
Burr Intermediate School
Sanitaire Upright Vacuum
Tags and serial numbers unreadable
Hoover Industrial Vacuum Model # V6439-900
Not Tagged
Dayton Dry-Vac Model # 6H003B
Not Tagged
Kent Floor Scrubber
Inventory Tag # 014326
Commack Middle School
Centau Rabbit Floor Machine; Serial # 22647
Inventory Tag # 103103
Hild Deluxe Floor Scrubber Model “F”;
Inventory Tag # 103102
Serial 56055
Clarke Image Carpet Extractor Model 16l
Tags and serial numbers unreadable
Mandracchia-Sawmill Intermediate School
Clarke Vision “V” Floor Scrubber
Inventory Tag # 103335
Hild Deluxe Floor Scrubber Model “F”
Inventory Tag # 96-04317
Hild Deluxe Floor Scrubber Model “F”;
Inventory Tag # 96-01235
Serial # PS 27429
EDIC Soil Extractor “Power Wand 1800”
Inventory Tag # 103850
Sanitaire Upright Vacuum Model # SC889
Not Tagged
F.
The administration recommends that the
Board of Education accept the following donation (see attached):
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Donation from Mandracchia/Sawmill
PTA of $2,500 to be applied toward grade 4 field trips.
X.
Legal
A.
The Board of Education is requested to
adopt the following resolution as recommended:
BE IT RESOLVED, that the Appeal of the
student discussed in Executive Session is hereby
(denied/granted).
B.
The Board of Education is requested to
adopt the following resolution as recommended:
Upon recommendation of the Superintendent of Schools, be
it resolved that pursuant to Education Law Section 913, the
employee identified on the attached
memorandum is hereby directed to submit to a
medical/psychiatric examination by a
physician of the District’s
choosing.
XI.
Board Business
A.
The
Board of Education wishes to announce that the hours for voting
in the Annual Budget Vote/Trustee Election on Tuesday, May 21,
2013 are from 6:00 a.m. to 9:00 p.m. and that the polling places
are as follows:
Residents residing NORTH OF
JERICHO TURNPIKE vote at the HIGH SCHOOL
Residents residing SOUTH OF JERICHO
TURNPIKE vote at the MIDDLE SCHOOL
B.
The
Board of Education is requested to adopt the Board of Education
Meeting Schedule for the 2013-2014 school year.
C.
The Board of Education is requested to
acknowledge receipt of the Internal Claims Auditor’s Monthly
Update.
D. The
Board of Education is requested to acknowledge receipt of the
CSE/CPSE recommendations approved on the following dates:
March 8, 18, 20, 21, and
25, 2013 and April 1, 2, 3, 4, 5, 8, 10, 11, 12, 15, and 18,
2013.
E.
The Board of Education is requested to
acknowledge receipt of the below-listed financial report:
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Treasurer’s Summary
Report/Treasurer’s Bank Reconciliation Report
F.
The Board of Education is requested to
adopt the following resolutions:
Be it RESOLVED, that the Board of Education of the
Commack Union Free School District shall hold a regular meeting
on Thursday, June 13, 2013 at 6:00 p.m. at Commack High School,
Scholar Lane, Commack, New York.
It is anticipated that the Board will make a motion for
the purpose of adjourning into Executive Session at this time
and at 7:30 p.m. the Board will reconvene in Public Session for
the purpose of holding its Regular Business Meeting.
XII.
Adjournment
Public Participation:
Any person wishing to make comments or raise questions
shall state his/her name and address.
Public discussion relating to
staff, students, or others in which their reputation, privacy,
or due process rights would in some way be violated is
prohibited.
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