MSIS PTA TREASURER’S GUIDELINES
FOR ALL COMMITTEE CHAIRS

Cash Box Requests:
Requests for Cash Box must be made no less than 7 days prior to event.
Must include Cash Box Request Voucher signed by Committee Chair and placed in Treasurer’s Folder in PTA file cabinet in Main Office.
Email notification must be sent to Treasurer at MindiPTA@gmail.com Without email notification, cash availability is not guaranteed.
Voucher must be signed upon receipt of cash.


Acceptance of checks as payment:
Verify all checks are made payable to MSIS PTA. Improper payee will result in bank returning the check, and will incur a fee.
If not preprinted on check, phone numbers MUST be written on check (be sure to include on flyer that phone number should be written on check).
Returned check fee of $15 will be incurred for any returned items. These will be charged to the committee. When receipt of replacement funds and fee is received, the committee will be credited with the charge that was incurred, resulting in no charge to the committee.

Deposits:
Deposit Record must be completed in full and signed by Committee Chair.
Cash Box to be given to Treasurer (if in attendance at function) or locked in school safe. To do this, place the entire deposit along with the completed deposit record in the cash box or an envelope addressed to Treasurer with the Committee name on front. Then ask one of the Assistants in the office to put the money in the safe. She will have you sign a log, which Treasurer will also sign when picking up money from the safe.
If evening event, funds must either be brought to school next morning to be locked in safe or arrangements made to meet with and provide to Treasurer ASAP.
Coin must be rolled into as many full rolls as possible. Roll wrappers can be found in the cash box.
Immediately following event, email notification must be sent to Treasurer at MindiPTA@gmail.com advising of location of funds (i.e. in safe or with committee chair).

Payment of Invoices:
Original invoice must be initialed and dated by committee chair on face of invoice. All figures on invoice must be verified prior to approval.
Completed Expense Reimbursement Voucher must be completed in full and signed by committee chair and attached to original invoice.
Invoice and Voucher to be put into Treasurer’s folder in the PTA file cabinet in the Main Office. Folder will be checked every Thursday.
If for any reason a payment requires immediate attention, email Treasurer at MindiPTA@gmail.com or call at 499-0332.




Return to top of page