MSIS PTA Treasure's Guidelines
for all Committee Chairs

Cash Box Requests:

ü      Requests for Cash Box must be made no less than 7 days prior to event. 

ü      Must include Cash Box Request Voucher signed by Committee Chair and placed in Treasurer’s Folder in PTA file cabinet in Main Office. 

ü      Email notification must then be sent to the Treasurer, Diane Abrams,  dianeabrams4@gmail.com

ü      This is important in order to ensure timely processing.

ü      Voucher must be signed upon receipt of cash.

Acceptance of checks as payment:

ü      Verify that all checks are made payable to MSIS PTA.  Improper payee will result in bank returning the check, and will incur a fee.

ü      If not preprinted on check, phone numbers must be written on check (be sure to include on flyer that phone number should be written on check).

ü      Returned check fee of $15 will be incurred for any returned items.  These will be charged to the committee.  When receipt of replacement funds and fee is received, the committee will be credited with the charge that was incurred, resulting in no charge to the committee.

Deposits:

ü      Deposit Record must be completed in full and signed by Committee Chair.

ü      Cash Box to be given to Treasurer (if in attendance at function) or locked in school safe.  To do this, place the entire deposit along with the completed deposit record in the cash box or an envelope addressed to Treasurer with the Committee name on front.  Then ask one of the Secretaries in the office to put the money in the safe.  She will have you sign a log, which the Treasurer will also sign when picking up money from the safe. 

ü      If evening event, funds must either be brought to school the next morning to be locked in safe or arrangements made to meet with and provide to Treasurer ASAP. 

ü      Coin must be rolled into as many full rolls as possible.  Roll wrappers can be found in the cash box.

ü      Immediately following the event, email notification must be sent to the Treasurer at dianeabrams4@gmail.com advising her of the location of the funds (i.e. in safe or with committee chair).

Payment of Invoices:

ü      Original invoice must be initialed and dated by the committee chair.  All figures on the invoice must be verified prior to approval.

ü      Completed Expense Reimbursement Request Voucher must be completed in full and signed by the committee chair and attached to original invoice.

ü      Invoice and Voucher are to be put into the Treasurer’s folder in the PTA file cabinet in the Main Office. Also, please send an email to the Treasurer to let her know you have left it there in order to ensure timely processing. 

Thank you. Please feel free to contact me with questions or concerns:

Diane Abrams – PTA Treasurer      864-1717                  dianeabrams4@gmail.com